http://ipaperus.ipaperus.com/Varsity/2009houstonparade/RSS.ashxiPaper PagesThu, 04 Jun 2009 22:38:17 +0200http://ipaperus.ipaperus.com/Varsity/2009houstonparade/http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=1http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=1BROUGHT TO YOU BY2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=2http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=2TOUR ITINERARY This event is open to participants in the FOURTH GRADE AND OLDER! November 24 TUESDAY: PLEASE NOTE: Chaperones: Each All American must have at least one adult chaperone. One adult can chaperone up to 3 All Americans. Adults must be 21 years or older. UCA/UDA/ACA is not responsible for supervising the All Americans. If you have not purchased this tour package, you may not room with a tour member. WE RESERVE THE RIGHT TO ALTER AND ADJUST THE ITINERARY AND/OR PERFORMANCES IN ORDER TO ACCOMMODATE THE SIZE OF THE TOTAL GROUP (I.E. SIGHTSEEING, MEALS, REHEARSALS, PERFORMANCES, ETC.) This is a sample itinerary only. Contents and inclusions are fixed; however actual day-to-day activities may vary so as to accommodate total group size. Arrive in Houston, Texas, from your hometown by car or plane. You must arrive in Houston between 1:00 p.m. and 6:00 p.m. A festive Mexican dinner is planned for the evening with entertainment. After dinner, a parade REHEARSAL and spectator orientation meeting is planned. Travel arrangements to and from Houston are not included in the cost of the tour. TravelFocus has secured special discounted airfares to fly into Houston. Please call 866-854-3115 to arrange your flight to Houston. Airport transfers are not included in the cost of the tour unless you have purchased your airline tickets from TravelFocus. Upon arrival at the airport, meet UCA/UDA/ACA staff who will shuttle you to the JW Marriott hotel. Flight arrangements must be made through TravelFocus. November 25 WEDNESDAY: After a buffet breakfast, the group will travel to Space Center Houston for “an extraordinary journey into the past, present, and future of NASA’s incredible manned space flight program.” Enjoy Space Center Plaza, Density Theater, and the Space Center Theater. After returning from NASA, the group will proceed to the Galleria Center for shopping. This evening will include a real Texas barbecue dinner and country western dance (you’ll even learn the two-step). Dress is casual—jeans or western wear is suggested. After the barbecue, proceed directly to downtown Houston for an on-site parade REHEARSAL. Return to the hotel immediately following the rehearsal. November 26 THURSDAY: HAPPY THANKSGIVING! Early morning wake-up and hotel breakfast precedes the transfer to the parade lineup for participation in the 60th annual HOUSTON THANKSGIVING DAY PARADE. “A holiday spectacle in the grandest tradition, Houston’s Thanksgiving Day Parade is met with anticipation from families everywhere. Scores of fabulous floats, larger than life balloons, marching bands, and performances from some of the best talent around.” Following the parade, return to the hotel to dress for and enjoy a traditional Thanksgiving Lunch - complete with salad, turkey and dressing, cranberry sauce, vegetables and Texas pecan pie! A light evening meal will be served. This evening, stroll through the Galleria area which will be a-glitter with Christmas Carols and music performed by bands and choirs from all over Texas and the U.S. The lights will be officially turned on in Uptown Houston, culminating in a grand fireworks display. November 27 FRIDAY: Hotel buffet breakfast and checkout are scheduled prior to departures for the airport. DO NOT schedule any departures prior to 9:00 a.m. and no later than 12:00 p.m. BROUGHT TO YOU BY2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=3http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=3Please print legibly and use blue or black ink when completing this form. Return with $200.00 per person deposit to: UCA/UDA/ACA Houston Parade • P.O. Box 752790 • Memphis, TN 38175-2790 To return by FedEx or UPS: 6745 Lenox Center Court, Suite 300, Memphis, TN 38115 For any additional information regarding this tour, please call UCA at 888/CHEERUCA (243-3782) or UDA at 800/DANCEUDA (326-2383). Make check payable to “UCA/UDA Houston Parade.” PARTICIPANT RESERVATION FORM Participant name: ______________________________________________________________________________________ Birthdate:_____/_____/______ K Male Street Address (no P.O. boxes accepted) City State K Female Zip Full address: ________________________________________________________________________________________________________________________________________ Home number: ( ) ______________ Cell number: ( ) ______________ E-mail Address: ________________________________________________________________ Year in school Fall of 2009: __________ Date Attended Check one: K UCA All American K UDA All American K ACA All American Type of team (check one): K Jr. High K Jr.Varsity K Varsity Name of University or Home Camp I attended 2009 UCA/UDA/ACA camp at: __________________________________________________________________________________________________________________ Name of your school:__________________________________School address/city/state: __________________________________________________________________________ Name & phone of person to contact if necessary while you are on tour: Name: __________________________________________________________________________________ Work Phone: ( )____________ Home Phone: ( )____________ Cell Phone: ( )____________ E-mail Address: __________________________________________ Tour Chaperone ______________________________________________________________________________________________________________________________________ TRAVEL INSURANCE: I PLAN TO: K Purchase travel insurance via the internet (www.insuremytrip.com) K Get my own travel protection K Not have any travel insurance MODE OF TRANSPORTATION EXTRA NIGHTS at $117 per room per night: # of rooms_________ for Monday, Nov. 23 # of rooms_________for Friday, Nov. 27 TO HOUSTON, TEXAS ROOM ASSIGNMENTS (UCA/UDA/ACA does not assign roommates) TOTAL ADULTS:___________ TOTAL MINORS:___________ K Flying K Driving ROOMING LISTS: (IMPORTANT: This form must be filled out completely in order for your registration to be accepted. Reservations will be entered according to the dates below and charged as such. List below names in full of people staying in either quad (4), triple (3), double (2) or rooms. In parenthesis, specify on of the following for each person: (P) = Participant (A) = Advisor (F) = Family/Friend Please Note: Rollaway beds are not available. (PLEASE PRINT OR TYPE) DOUBLES (TWO IN EACH ROOM) 1. 2. 1. 2. TRIPLES (THREE IN EACH ROOM) 1. 2. 3. 2. ( ( ( ( ( ( ( ( P/A/F ARRIVAL DATE DEPART DATE DOUBLES (TWO IN EACH ROOM) 1. 2. 1. 2. QUADS (FOUR IN EACH ROOM) 1. 2. 3. 4. ( ( ( ( ( ( ( ( P/A/F ARRIVAL DATE DEPART DATE ) ( ) ( ) ( ) ( P/A/F ) ( ) ( ) ( ) ( ) ) ) ) ) ( ) ( ) ( ) ( P/A/F ) ( ) ( ) ( ) ( ) ) ) ) ARRIVAL DATE DEPART DATE ARRIVAL DATE DEPART DATE ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ) ) ) ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ) ) ) Please re-read the Payment Schedule, Cancellation and Refund sections before signing this contract. I/WE HAVE READ THIS BROCHURE AND UNDERSTAND AND ACCEPT ITS CONTENTS: ______________________________________ Participant’s Signature ONE TIME OFFER!! OPTIONAL TOUR DVD Professionally-made video of our All Americans trip to Houston! DVD includes tours, hotel, practice, performance, dancing & much more! The pre-order cost of the DVD is $45 - no shipping is charged on pre-order only! ___/___/___ ( Date )____________ Daytime Phone IF YOU DO NOT WANT A DVD, please indicate: PLEASE INITIAL ONE: I want a DVD and payment is included. ____________________________2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=4http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=4CREDIT CARD PAYMENTS If anyone would like to charge their deposit or balance of payment on a credit card, we accept VISA, MasterCard, American Express or Discover. Below, list the person wishing to charge, their credit card number, expiration date and amount to be charged along with their signature. UCA/UDA ALL AMERICANS RULES OF CONDUCT AND BEHAVIOR There will be many girls, boys, parents and UCA/UDA/ACA staff traveling to Houston as part of this event. We are looking forward to a great Thanksgiving event, and would like to take this opportunity to assure all parents that our main concern is each participant’s safety. Therefore, we have established the following rules of conduct and behavior for each participant while on tour. Each participant was chosen as an ALL AMERICAN CHEERLEADER or DANCER and it is indeed an honor, as they are representing their state, their hometown, their school, and most of all, their family and themselves. Varsity Brands, Inc. asks each participant and their parents to carefully read and understand the necessity of following these rules. Parents and participants must both sign this form and return it (with registration and other attached forms) to the UCA/UDA office. Please remember that we want you to have a great time, but within the parameters of this agreement. 1. A chaperone/adult (age 21 and over) is required to attend with participants. This chaperone will be responsible for participants outside of scheduled rehearsals and performances (free time) including but not limited to swimming, free time at event site or hotel. 2. UCA/UDA/ACA is not responsible for participants on their free time. 3. It is my responsibility to learn my routine from the video sent to me and to pack and bring all of my uniform to Houston. 4. I understand that during the independent or free time on this tour, I will be able to sightsee or shop with my chaperone. 5. It is strictly PROHIBITED to allow any member of the opposite sex in my room, whether or not they are a member of the tour and to do so will result in immediate expulsion from the tour. I also understand that if any strangers are found in my room, they will immediately be expelled from the hotel by hotel security, and the UCA/UDA staff. 6. The use of alcohol and/or any other controlled substance is strictly PROHIBITED AND FORBIDDEN. No smoking is allowed. Failure to comply will result in immediate dismissal and a letter to your coach and principal. *WE MUST HAVE YOUR FULL BILLING ADDRESS IN ORDER TO PROCESS A CHARGE. Card Holder Name Address (city, state, zip) Team/School Name Team/School Address (city, state, zip) K VISA K MC K AMEX K DIS Card # Exp. Date_____/______/______ Amount Charged_________________ K Deposit K Balance of Payment Signature ________________________________________________ Daytime or Cell Phone Number ( )______________________ email ____________________________________________________ Card Holder Name Address (city, state, zip) __________________________________________ Team/School Name Team/School Address (city, state, zip) K VISA K MC K AMEX K DIS Card # Exp. Date_____/______/______ 7. I will be expected to be on time for all tours, sightseeing excursions, rehearsals, and performances. I understand and agree that any infraction of these rules and conditions could cause my immediate expulsion from the tour and result in my being sent home at my parent’s expense without refund for unused portions of the trip. Amount Charged_________________ K Deposit K Balance of Payment Signature ________________________________________________ Daytime or Cell Phone Number ( )______________________ email ____________________________________________________ Participant’s Signature Card Holder Name Address (city, state, zip) Team/School Name Team/School Address (city, state, zip) Parent’s Signature Date Date K VISA K MC K AMEX K DIS Card # Exp. Date_____/______/______ Amount Charged_________________ K Deposit K Balance of Payment Signature ________________2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=5http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=5ALL AMERICAN UNIFORM SHEET You must check one: K UCA K UDA K ACA PARTICIPANT ADDRESS Name __________________________________________________________________________________________________ Street Address (No P.O. Box numbers) ______________________________________________________________________________ City _________________________________________________ State ________ Zip__________ I attended 2009 camp at: ________________________________________________________________ Name of University /School/Home Camp and City/State Date Attended Phone # ( ) __________ K Regular Camp K Home Camp Name of your school: __________________________________________________________________________________________________________________________ City/State GIRLS Fill in blanks: Check one: Brief Size: K Small K Medium K Large K X-Large K XX-Large Height: _______ Weight: _______ Waist: _______ Bust: _______ Hips: _______ Top: Your Bust Measurement in Inches Skirt: Your Waist Measurement in Inches (With recommended size) (With recommended size) Hips Length K 26-27 (Size 28) K (Size XS) 29-31 13 K 28-29 (Size 30) K (Size S) 32-34 14 K 30-31 (Size 32) K (Size M) 35-37 14 K 32-33 (Size 34) K (Size L) 38-40 15 K 34-35 (Size 36) K (Size XL) 41-43 16 K 36-37 (Size 38) K (Size XXL) 44-46 17 K 38-39 (Size 40) K 40-41 (Size 42) Souvenir T-Shirt K 42-43 (Size 44) K Y. Medium (10-12) K Y. Large (14-16) K Small K Medium K Large K X-Large K XX-Large GUYS Fill in blanks: Souvenir T-Shirt K Y. Medium (10-12) K Y. Large (14-16) K Small K Medium K Large K X-Large K XX-Large Height: ______ Weight: ______ Waist: ______ Chest: ______ Your Chest Measurement in Inches Your Waist Measurement in Inches (With recommended size) (With recommended size) K 30-31 (Size 34) K (Size 28-30) YL K 31-32 (Size 36) K (Size 28-30) S K 33-34 (Size 38) K (Size 31-33) M K 35-36 (Size 40) K (Size 34-36) L K 37-38 (Size 42) K (Size 37-39) XL K 39-40 (Size 44) *Pants will be shipped unhemmed to ensure proper length NON-PARTICIPANT: For traveling non-participants only (Please indicate number of each) SOUVENIR T-SHIRT (will be shipped with participant uniform): ___Youth Med.(10-12) ___Youth Lg.(14-16) ___Small ___Medium ___Large ___X-Large ___XX-Large Names of Traveling Non-Participants (on the tour package): _____________________________________________________________ COMPLETE AND RETURN THIS FORM TO: UCA/UDA Houston Parade • P.O. Box 752790 • Memphis, TN 38175-2790 Please call Ginger Hauser with any questions regarding your uniform at 800.238.0286 ext. 4363 Please measure carefully. Uniforms may be exchanged based upon availability. I F YOU FAIL TO COMPLETE ANY PART OF THIS FORM , IT WILL BE RETURNED TO YOU FOR COMPLETION , PRIOR TO ACCEPTANCE .2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=6http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=6HOUSTON PARADE RELEASE/WAIVER FORM LIABILITY RELEASE. For good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, I __________________________________________________, as parent or legal guardian of __________________________________________________, a Minor (hereinafter "Minor"), hereby grant the permission necessary to allow this Minor to participate in the 2009 Houston Thanksgiving Parade, November 23-27, 2009 to be conducted by Varsity Spirit Corporation ("Varsity Spirit") d/b/a Universal Cheerleaders Association ("UCA"), d/b/a Universal Dance Association ("UDA") and/or American Cheerleaders Association (ACA). I, in my own behalf and on behalf of the Minor, further agree to release and to hold harmless Varsity Spirit’s Corporate Sponsors (herinafter “Sponsors”), the Hosting site, ( hotel, parade organizers and other entity providing service whilst on this Event and on whose premises the Event will occur (hereinafter the "Location"), the affiliates of Varsity Spirit and the Location, and the respective directors, officers, representatives, members, agents and employees of Varsity Spirit Sponsors, the Location and their respective affiliates (hereinafter collectively "Releasees") from any and all liability for negligence or any other claim, judgment, loss, liability, cost and expenses (including, without limitations, attorney's fees and costs) arising out of or connected with the Event, including any claim arising out of or connected with any illness or injury (minimal, serious, catastrophic and / or death) that the Minor may incur or sustain during the Event, all activities associated with the Event and while traveling to and from the site for the Event whether or not the Event actually occurs. I further expressly agree to indemnify and hold harmless Releasees and Releasees' heirs, successors, assigns, executors and administrators against loss from any further claims, demands or actions that may subsequently be brought by Minor or by any other persons on the account of damages of any character resulting to Minor in any way from the foregoing activities. I further agree to reimburse and to make good to Releasees any loss, or costs Releasees may have to pay as a result of any such action, claim, or demand. I, in my own behalf and on behalf of the Minor, hereby warrant that I have read this Liability Release in its entirety and fully understand its contents. I, in my own behalf and on behalf of the Minor, am aware that this Liability Release releases Releasees from liability and contains an acknowledgement of my voluntary and knowing assumption of the risk of injury or illness. I, in my own behalf and on behalf of the Minor, further acknowledge that nothing in this Liability Release constitutes a guarantee that the Event will occur. I, in my own behalf and on behalf of the Minor, have signed this document voluntarily and of my own free will. Signature of Parent or Legal Guardian X_______________________________________________________________________________ Date:____/____/____ MEDICAL RELEASE. I, in my own behalf and on behalf of the Minor, acknowledge and agree that such participation subjects Minor to possibility of physical illness or injury (minimal, serious, catastrophic and/ or death) and that I, in my own behalf and on behalf of the Minor, acknowledge that the Minor is assuming the risk of such illness or injury by participating in the Event. In the event of such illness or injury, I authorize Varsity Spirit to obtain necessary medical treatment of the Minor and hereby, in my own behalf and on behalf of the Minor, release and hold harmless Releasees in the exercises of this authority. I further acknowledge and understand that I will be responsible for any and all medical and related bills that may be incurred on behalf of the Minor for any illness or injury that the Minor may sustain during the Event and while traveling to and from the site for the Event whether or not the Event a2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=7http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=7PLEASE READ ALL INFORMATION CAREFULLY, ESPECIALLY THE PAYMENT SCHEDULES AND CANCELLATION POLICY. TOUR COST, RESERVATIONS & PAYMENTS: The total number accepted for this tour is limited. Completed reservation application and $200.00 (non-refundable) per person deposit MUST BE RECEIVED IN THE UCA/UDA/ACA OFFICE on or before the dates listed below: If you attended camp in June, deposit deadline is July 7, 2009. If you attended camp in July, deposit deadline is August 4, 2009. If you attended camp in August, deposit deadline is September 8, 2009. After September 8, please call the UCA/UDA/ACA office for availability. FINAL PAYMENT: If final payment is not received by October 9, 2009, and special written arrangements are not made and approved with UCA/UDA/ACA PRIOR to the October 9th deadline, tour participants will automatically be removed from the tour, which will result in a complete forfeiture of all monies paid. COMMUTER PARTICIPANT PRICE: $399.00 per person (A commuter must live within an 85 mile radius of Houston, Texas.) The commuter participant package includes: • Uniform • Souvenir Patch • Souvenir T-shirt • Transportation to and from the hotel to the parade site on Thanksgiving Day • Participation in the Houston Thanksgiving Day Parade • One adult is required to chaperone • FINAL PAYMENT IS DUE IN THE UCA/UDA/ACA OFFICE ON OR BEFORE OCTOBER 7, 2009. UNIFORMS WILL NOT BE SHIPPED UNTIL THE BALANCE OF PAYMENT IS MADE. • Prices are based on room occupancy. UCA/UDA/ACA does not assign roommates. • EXTRA NIGHTS: A limited number of rooms are available for Monday, November 23 or Friday, November 27 at $117 per ROOM per night. Please indicate if you wish to purchase an extra night. COMMUTER SPECTATOR PRICE: $65.00 per person (A commuter must live within an 85 mile radius of Houston, Texas.) The commuter spectator package includes: • Souvenir T-shirt • Transportation to and from the hotel to the parade site on Thanksgiving Day • Grandstand Ticket at the Parade TOUR PACKAGE PARTICIPANT PRICES: Quad (4 persons), $604.00 per person Triple (3 persons), $628.00 per person Double (2 persons), $676.00 per person Single rooms are not available for parade participants. TOUR PACKAGE SPECTATOR PRICES: Quad (4 persons), $564.00 per person Triple (3 persons), $588.00 per person Double(2 persons), $636.00 per person Single (1 person), $750.00 CANCELLATIONS AND REFUNDS: For cancellations received before September 11, 2009, all monies will be refunded with the exception of the $200.00 per person deposit. For cancellations made between September 12, 2009, and October 15, 2009, an additional $100.00 per person penalty will apply to cover entertainment guarantees. TERMS AND CONDITIONS FOR CANCELLATIONS RECEIVED AFTER OCTOBER 15, 2009, THERE WILL BE NO REFUNDS. All cancellations must be in writing to UCA/UDA/ACA and may be faxed to UCA/UDA/ACA at 800/969-8295 or emailed to Nicole Franklin at nfranklin@varsityspirit.com. We will not accept cancellations by phone. RESPONSIBILITY DISCLOSURE NOTICE: VARSITY, UNIVERSAL CHEERLEADERS ASSOCIATION, and UNIVERSAL DANCE ASSOCIATION, divisions of VARSITY BRANDS, INC., act only as an agent in connection with the tour offered herein and its liability is limited. The travel services including air transportation, carriage by land, hotel accommodations, restaurants, and related service are provided by independent third parties not under the control of VARSITY. VARSITY shall NOT bear any liability to the passenger or any third party for any injury, damage, loss, accident, delay, or irregularity which may be occasioned either by reason or any defect, through the acts or defaults of any company or person engaged in conveying the passengers or in carrying out the arrangements of the tour and/or performance events, venues, etc. as a direct or indirect result of acts of God, dangers incident to fire, breakdown in machinery or equipment, acts of governments or other authorities, acts of terrorism, civil disturbances, strike2009-06-04T22:38:17+02:00http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=8http://ipaperus.ipaperus.com/Varsity/2009houstonparade/?Page=8THE COST OF YOUR TRIP INCLUDES: MOTORCOACH (BUS) TRANSPORTATION: Deluxe motorcoaches for the group’s exclusive use during the entire stay in Houston. Round trip airport transfers for November 24, 2009 and November 27, 2009 will be provided only for tour participants who have purchased the tour package including airfare as outlined in this brochure. Transportation to and from the airport will be provided ONLY for arrivals between 10:00 a.m. and 6:00 p.m. on November 24, 2009 , and departures between 9:00 a.m. and 1:00 p.m. on November 27, 2009. ACCOMMODATIONS: Accommodations will be provided at the JW Marriott, a centrally located deluxe hotel with baggage handling upon arrival and departure. SPECIAL FEATURES: • Shopping at the Galleria Center • Space Center– Houston • Parade participation • Transportation to and from the Parade • • • • Tips and taxes for all services UCA/UDA/ACA tour escorts Souvenir T-Shirt for everyone Souvenir performance patch for participants THE COST OF YOUR TRIP DOES NOT INCLUDE: Air transportation from your home to Houston, Texas, lunch on arrival day and Wednesday when shopping, optional expenses—items of a personal nature; independent sightseeing, trip cancellation/baggage insurance; meals and beverages other than specified; baggage handling at airport; round trip airport transfer for those who have not purchased airline tickets through Travel Focus; any other items not mentioned as included. “OUT-OF-POCKET” EXPENSES: Each participant is responsible for lunches, phone calls, etc. We suggest $40.00 per day for “out-of-pocket” expenses. FOR MORE INFORMATION, CONTACT: UNIVERSAL CHEERLEADERS ASSOCIATION at 888/CHEERUCA (243-3782) UNIVERSAL DANCE ASSOCIATION at 800/DANCEUDA (326-2383) MEALS: Buffet breakfast served daily, Mexican buffet, barbecue dinner, Thanksgiving lunch and pasta/pizza dinner. UNIFORM: For parade participants only. Uniform includes top, skirt or pants (for males), briefs and poms. For further information, please call our office at 1-800-238-0286 ext. 4363. TOUR DOCUMENTS: Approximately three days prior to departure, you will receive a FedEx package containing your final itinerary, hotel address and phone number, passenger rooming list, departure instructions, and name tag. Uniforms for this tour provided by VARSITY SPIRIT FASHIONS. Varsity is the official uniform of the UCA/UDA/ACA staff. 214.915.9325 • 1.866.854.3115 varsitycheer@travelfocus.com www.travelfocus.com For more info check it out at uca.varsity.com or uda.varsity.com2009-06-04T22:38:17+02:00