To view this site you need Adobe Flash Player and your browser must allow javaScripts. Go here to get the latest Flash Player. STATE & LOCAL MANAGERS’ GUIDE TO Homeland Security GRANTS & GRANTS FUNDING ing. The FRC is responsible for coordinating timely delivery of resources to the requesting agency. Federal-to-federal support: Support that may occur when a federal department or agency responding to an incident under its own jurisdictional authorities requests Department of Homeland Security coordination to obtain additional federal assistance. As part of Federal-to-federal support, federal departments and agencies execute interagency or intra-agency reimbursable agreements, in accordance with the Economy Act or other applicable authorities. Form 990: The IRS form private foundations are required to submit to document their annual finances, including charitable giving. 990s can be an invaluable tool in identifying a foundation’s giving preferences and history. Formula grants: Grants distributed based on a calculation to address a specific issue or need. The calculations, or formulas, are frequently based at least in part on population. Other factors, depending upon the purpose of the grant, may include crime statistics or poverty indexes. Grant: An award made by a foundation, organization, corporation, governmental or non-governmental agency. Grants normally fund specific projects, initiatives or needs. They generally have a pre-specified time cycle (i.e. funding will be provided on an annual basis for one, two, three or four years). Grantee: The recipient of a grant. The grantee will be listed on the award letter or notice and may be an institution or an individual, depending upon the criteria and purpose of the grant program. Indirect costs: The costs incurred through a project that are not directly related to it, such as costs related to administrative support or the use and subsequent deterioration of an institution’s physical plant. Indirect costs can sometimes be recovered through a grant budget, often using a percentage of the direct costs. Some federal agencies refer to indirect costs as facilities and administration or F&A. Indirect costs are also known as overhead. Indirect cost rate: A negotiated percentage 2009 2008 of project costs that grant recipients are allowed to allocate from grant funds to cover indirect costs. In-kind match: Sometimes referred to as a “soft” match, in-kind matches are goods, services or other things of value that will directly support the requested project and are being provided through sources outside of the funder. If the RFP specifies that applicants must match a percentage of the grant and that they can do so through in-kind matches, the value of the in-kind services should be determined based on fair market prices and represented in the proposal budget. Investment justification: A form commonly used to exchange information about proposed projects for DHS funding. Typically exchanged in a spreadsheet format, the Investment Justification contains character limitations that constrain narrative portions of the application and a series of dropdown boxes that allow the applicant to align the proposed project with the National Preparedness Goal and Target Capabilities List. Lead agency: The agency or organization responsible for grant administrative oversight and proposal submission in a consortium. Letter of intent: A letter submitted prior to a proposal stating an organization’s intent to apply to a grant program. Requirements for letters of intent vary, but many federal agencies require only a statement of intent. Letters of intent help authorizing agencies to finetune their review process prior to the proposal deadline. Matching costs: See Cost-sharing. Minor renovations: Modifications to an existing facility that are required to effectively implement a funded project. Funds for minor renovations are usually capped at $25,000 (See Bricks and Mortar). Mutual Aid and Assistance Agreement: Written or oral agreement between and among agencies/organizations and/or jurisdictions that provides a mechanism to quickly obtain emergency assistance in the form of personnel, equipment, materials, and other associated services. The primary objective is to facilitate rapid, short-term deploy- ment of emergency support prior to, during, and/or after an incident. National Preparedness Goal: See National Response Framework (NRF). National Preparedness Guidelines: Guidance that establishes a vision for national preparedness and provides a systematic approach for prioritizing preparedness efforts across the Nation. These Guidelines focus policy, planning, and investments at all levels of government and the private sector. The Guidelines replace the Interim National Preparedness Goal and integrate recent lessons learned. National Response Framework (NRF): Guides how the Nation conducts all-hazards response. The Framework documents the key response principles, roles, and structures that organize national response. It describes how communities, states, the federal Government, and private-sector and nongovernmental partners apply these principles for a coordinated, effective national response. And it describes special circumstances where the federal government exercises a larger role, including incidents where federal interests are involved and catastrophic incidents where a state would require significant support. It allows first responders, decision makers, and supporting entities to provide a unified national response. Notice of funds availability (NOFA): See Call for proposals (CFP) OMB Circulars: Office of Management and Budget documents that detail instructions to federal agencies on the fiscal administration of grant programs, among other items. OMBs help grant applicants by outlining fiscal expectations and requirements inherent in any federal grant program. Of particular interest are OMB Circular A-102 (Grants and Cooperative Agreements With State and Local Governments), OMB Circular A-133 (Audits of States, Local Governments and Non-Profit Organizations), OMB Circular A-87 (Cost Principles for State, Local and Indian Tribal Governments), OMB Circular A-21 (Cost Principles for Educational Institutions), OMB Circular A-110 (Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Nonprofit Organizations) and OMB Circular A-122 (Cost Principles for Nonprofit Organizations). 2 009 Guide to Homeland Security Grants H ST o da y G17