Although no tax rate increase is included with the City of Southlake’s FY 2010 Proposed Budget, the following statement is provi
Public Trust “The City of Southlake provides municipal services that support the highest quality of life for our residents and b
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation
Public Trust Elected Officials and Executive City of Southlake Council Members Staff Mayor Councilmember Place 1 / Deputy Mayor
Public Trust Table of Contents Transmittal Letter .9 Public Trust .31 Budget 101 .57 Strategic Direction .65 Awards & Recognitio
Public Trust Table of Contents continued. Crime Control & Prevention District Fund .194 Southlake Parks Development Corporation.
This page intentionally left blank. Page 8
Transmittal Letter Transmittal Letter Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
August 14, 2009 Honorable Mayor and Members of City Council 1400 Main Street, Suite 460 Southlake, Texas 76092 Dear Mayor and Me
o Using multi-year budget projections allows us to understand future budget implications. (F1, Achieve competitive financial ben
• Workforce investment – Due to economic conditions and related considerations, this budget conservatively balances the importan
City of Southlake Organizational Chart Southlake Citizens Mayor and City Council City Attorney City Manager City Secretary Munic
which holds the tax rate steady for the seventh straight year. The budget tax rate of $0.462 per $100 valuation proposes $0.332
Taxable Value Comparison FY 2009 - FY 2010 Fiscal Year 2009 2010 Value $4,927,086,464* $5,211,181,608 % Increase Prior Year 7.3%
The following table (Figure 7) compares the tax rate, effective tax rate, and rollback rates for FY 2009 and FY 2010. Fiscal Yea
2009 Adopted Budget. A portion of this increase is attributable to increased value and new construction added value of $180,596,
• Expenditure Highlights – o Personnel – Compensation and Classification. In FY 2007, we implemented a new compensation and cl
◊ Economic Development Specialist (Economic Development) ◊ Training and Safety Coordinator (Human Resources) ◊ Parks Maintenance
sufficient to ensure the General Fund’s financial integrity. We typically set aside excess revenue and unallocated appropriation
Water facilities security cameras project. The installation of this new security camera equipment at the elevated and ground s
the improvements funded, these funds may not be used to support the general operations of the City. A five-year capital improvem
• In-car video system upgrade (B5, Optimize use of technology; C1, Achieve the highest standards of safety and security) $62,500
• Court Technology – The proposed budget includes funds from the payment of fines and forfeitures. Uses of these funds are restr
The Southlake Arts Council is currently working on ideas for a master plan to guide the City’s art program. Their efforts will b
preservation ordinance and policies. The proposed budget reflects revenues of $5,000 and interest income of $1,500 for total rev
projects are proposed: o Infrastructure Maintenance Funding. We are proposing a budget of $100,000 to fund facility maintenance
7% 39% 3% 7% 44% Infrastructure Maintenance Technology Infrastructure Community Enhancement Unallocated Capital Acquisition Figu
Figure 12: Capital Improvements Program Process For FY 2010, we have developed a new capital budget that we are proposing for fu
Council at a special workshop held in August. Priority projects funding in the 2010 capital budget include: • • • • Bicentennial
Public Trust Managing Municipal Resources Public Trust Integrity • Innovation • Accountability • Commitment to Excellence • Team
Nineteenth-century American statesman and orator Henry Clay said, “Government is a trust, and the officers of the government are
exceeding expectations for the amount of leaves collected during the Curbside Leaf Pickup program. Residents bagged and recycled
Each cabinet consists of management representatives from departments whose business directly shapes or influences that focus are
CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Curbside Leaf Pickup & Recycling Program: Curbside rec
CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Top Taxpayer Meetings: Key City staff have held Perfor
CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Focus Area Cabinet Creation: In early FY 2009 the City
CITY SECRETARY’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Laserfiche rogram: Continued integration Performance
COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Park Construction: Standardization of park mon
COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Renegotiation of Mowing Contracts: Park Mainte
COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Utilization of Volunteers for Community Projec
COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Landscape and Park Maintenance Projects: The C
COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Utilization of Library Surplus Computers: The
ECONOMIC DEVELOPMENT DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Commercial Developer’s Roundtable Sponsors:
FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? MUNICIPAL COURT - Window Coverage Staffing: Two backup Pe
FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? MUNICIPAL COURT - Paper Performance Light: Court is curre
FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? UTILITY BILLING - Mailing of Bills: Began U.S. post marki
FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? UTILITY BILLING - Friendly Reminder Notices: Revised the
FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? TEEN COURT Worksites: The number of worksites available f
HUMAN RESOURCES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? HR Connection: Launched new employee self service
PLANNING AND DEVELOPMENT SERVICES DESCRIPTION Safe Routes to School Grant: Received $55,136 in funding through a TXDOT grant to
PLANNING AND DEVELOPMENT SERVICES DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Environmental Resource Plan: This plan hel
PUBLIC SAFETY DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Uniforms: Partnered Partnerships with Bedford Fire
PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Double-sided printing: Performance Developed Departm
PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Stormwater Pollution Prevention Training: Developed
PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recurring? Water Tower Leases: Negotiated 4 water tower Partner
Budget 101 Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
City of Southlake Organizational Chart Southlake Citizens Mayor and City Council City Attorney City Manager City Secretary Munic
Introduction A former world leader once said: “It’s clearly a budget. It has a lot of numbers in it.” And while that’s a true st
The process leading to the budget adoption is participatory and includes a communications plan that encourages input from citize
purposes, the three preceding fiscal years’ audited figures are illustrated, as well as revised current year and projected budge
• Utility Fund: The Utility Fund is an enterprise or business fund. This means that the direct beneficiaries of the “business” p
• Special Revenue Funds: These funds are general government funds where the source of revenue is dedicated to a specific purpose
This page intentionally left blank. Page 64 Budget 101
Strategic Direction Strategic Direction Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
Strategic Management System In the City of Southlake, results and accountability are driven by a Strategic Management System. Th
Strategic Direction Page 67
Page 68 Strategic Direction
The cabinets have also created a cultural shift to cause City departments and divisions to think more strategically and to be mo
• Organization-wide survey schedule for Q1 FY 2010. Quality Development Value: Commitment to Excellence Definitions: • Quality D
Awards & Recognition Awards & Recognition Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
Introduction For many years now Southlake has been recognized as a premiere community to work, start a business, live and play.
• Library checkouts saw an 11% rise this year. Parks • The Parks Division has maintained a 93.02% rating on all park inspections
Greg Last. “We look forward to continuing our successful economic development programs while also developing marketing and touri
Erosion, Sediment and Storm Water Inspector by EnviroCert International, Inc. • Staff members of the Public Works Streets and Dr
This page intentionally left blank. Page 76 Awards & Recognition
Departmental Summaries Departmental Summaries Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
City Manager’s Office Department Mission: The mission of the City Manager’s Office is to ensure residents and businesses excepti
FY 2009 Achievements: • Facilitated SPIN ordinance and neighborhood map revisions • Developed facilities energy master plan • Co
City Secretary’s Office Department Mission: The mission of the City Secretary’s Office is to support, facilitate and strengthen
FY 2009 Achievements: • Conducted three elections: --Local Option Election (November 2008) --General Election (May 2009) --Speci
Community Services Department Mission: It is the mission of the Community Services Department to provide and support abundant, s
FY 2009 Achievements: • Parks: 93.02% rating on its internal park inspections system • Recreation: 99.01% customer satisfaction
Economic Development Department Mission: The Department of Economic Development’s mission is to help create a diversified, vibra
FY 2009 Achievements: • Completed a Business Retention and Expansion Strategic Plan • Completed the Community Event Participatio
Finance Department Mission: The Finance Department mission is to provide accurate and timely information to ensure organizationa
FY 2009 Achievements: • Finance Administration --Developed Standard Operating Procedures for multiple functions --Cross–trained
Human Resources Department Mission: The City of Southlake Department of Human Resources exists to provide a skilled and satisfie
FY 2009 Achievements: • Contract renewal for health insurance resulted in no rate increase and saved the City more than $100,000
Information Technology Department Mission: To provide technology services to the City of Southlake that are secure, scalable, re
FY 2009 Achievements: • Accela Land & Asset Management System: --Wireless implementation including GIS --Automation Implementati
Planning & Development Services Department Mission: To provide professional advice and technical expertise to elected officials,
FY 2009 Achievements: • Named Tree City USA by National Arbor Day Foundation (12th Consecutive Year) • National Arbor Day Founda
Department of Public Safety Department Mission: We will achieve our vision by providing effective and efficient professional pol
FY 2009 Achievements: • Fire Services is internationally accredited through the Commission on Fire Accreditation International (
Public Works Department Mission: To improve the quality of life for our residents by providing excellent public services through
FY 2009 Achievements: • Negotiated agreement with CISD for use of their vehicle wash facility for large City equipment • Adopted
This page intentionally left blank. Page 98 Departmental Summaries
Unfunded Needs Unfunded Needs Integrity • Innovation • Accountability • Commitment to Excellence • Teamwork
Schedule of Unfunded Needs FY 2010 GENERAL FUND GENERAL GOVERNMENT 120-City Manager’s Office ITEM Hillco Legislative Services TO
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Public Trust FY 2010 Proposed Budget City of Southlake Integrity
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Although no tax rate increase is included with the City of South
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Public Trust “The City of Southlake provides municipal services
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The Government Finance Officers Association of the United States
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Public Trust Elected Officials and Executive City of Southlake C
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Public Trust Table of Contents Transmittal Letter .9 Public Trus
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Public Trust Table of Contents continued. Crime Control & Preven
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This page intentional
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Transmittal Letter Transmittal Letter Integrity • Innovat
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August 14, 2009 Honorable Mayor and Members of City Council 1400
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o Using multi-year budget projections allows us to understand fu
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• Workforce investment – Due to economic conditions and related
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City of Southlake Organizational Chart Southlake Citizens Mayor
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which holds the tax rate steady for the seventh straight year. T
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Taxable Value Comparison FY 2009 - FY 2010 Fiscal Year 2009 2010
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The following table (Figure 7) compares the tax rate, effective
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2009 Adopted Budget. A portion of this increase is attributable
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• Expenditure Highlights – o Personnel – Compensation and Clas
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◊ Economic Development Specialist (Economic Development) ◊ Train
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sufficient to ensure the General Fund’s financial integrity. We
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Water facilities security cameras project. The installation of
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the improvements funded, these funds may not be used to support
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• In-car video system upgrade (B5, Optimize use of technology; C
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• Court Technology – The proposed budget includes funds from the
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The Southlake Arts Council is currently working on ideas for a m
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preservation ordinance and policies. The proposed budget reflect
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projects are proposed: o Infrastructure Maintenance Funding. We
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7% 39% 3% 7% 44% Infrastructure Maintenance Technology Infrastru
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Figure 12: Capital Improvements Program Process For FY 2010, we
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Council at a special workshop held in August. Priority projects
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Public Trust Managing Municipal Resources Public Trust Integrity
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Nineteenth-century American statesman and orator Henry Clay said
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exceeding expectations for the amount of leaves collected during
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Each cabinet consists of management representatives from departm
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CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI R
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CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI R
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CITY MANAGER’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI R
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CITY SECRETARY’S OFFICE DESCRIPTION Focus Area CA CR PI RE CS GI
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COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE
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COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE
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COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE
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COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE
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COMMUNITY SERVICES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE
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ECONOMIC DEVELOPMENT DEPARTMENT DESCRIPTION Focus Area CA CR PI
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FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recu
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FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recu
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FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recu
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FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recu
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FINANCE DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI Recu
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HUMAN RESOURCES DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS
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PLANNING AND DEVELOPMENT SERVICES DESCRIPTION Safe Routes to Sch
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PLANNING AND DEVELOPMENT SERVICES DESCRIPTION Focus Area CA CR P
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PUBLIC SAFETY DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS G
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PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI
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PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI
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PUBLIC WORKS DEPARTMENT DESCRIPTION Focus Area CA CR PI RE CS GI
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Budget 101 Integrity • Innovation • Accounta
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City of Southlake Organizational Chart Southlake Citizens Mayor
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Introduction A former world leader once said: “It’s clearly a bu
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The process leading to the budget adoption is participatory and
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purposes, the three preceding fiscal years’ audited figures are
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• Utility Fund: The Utility Fund is an enterprise or business fu
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• Special Revenue Funds: These funds are general government fund
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This page intentionally lef
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Strategic Direction Strategic Direction Integrity • Innova
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Strategic Management System In the City of Southlake, results an
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Strategic Dir
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Page 68 Strat
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The cabinets have also created a cultural shift to cause City de
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• Organization-wide survey schedule for Q1 FY 2010. Quality Deve
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Awards & Recognition Awards & Recognition Integrity • Innov
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Introduction For many years now Southlake has been recognized as
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• Library checkouts saw an 11% rise this year. Parks • The Parks
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Greg Last. “We look forward to continuing our successful economi
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Erosion, Sediment and Storm Water Inspector by EnviroCert Intern
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Departmental Summaries Departmental Summaries Integrity • Inn
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City Manager’s Office Department Mission: The mission of the Cit
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FY 2009 Achievements: • Facilitated SPIN ordinance and neighborh
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City Secretary’s Office Department Mission: The mission of the C
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FY 2009 Achievements: • Conducted three elections: --Local Optio
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Community Services Department Mission: It is the mission of the
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FY 2009 Achievements: • Parks: 93.02% rating on its internal par
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Economic Development Department Mission: The Department of Econo
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FY 2009 Achievements: • Completed a Business Retention and Expan
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Finance Department Mission: The Finance Department mission is to
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FY 2009 Achievements: • Finance Administration --Developed Stand
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Human Resources Department Mission: The City of Southlake Depart
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FY 2009 Achievements: • Contract renewal for health insurance re
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Information Technology Department Mission: To provide technology
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FY 2009 Achievements: • Accela Land & Asset Management System: -
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Planning & Development Services Department Mission: To provide p
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FY 2009 Achievements: • Named Tree City USA by National Arbor Da
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Department of Public Safety Department Mission: We will achieve
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FY 2009 Achievements: • Fire Services is internationally accredi
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Public Works Department Mission: To improve the quality of life
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FY 2009 Achievements: • Negotiated agreement with CISD for use o
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Unfunded Needs Unfunded Needs Integrity • Innovation
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Schedule of Unfunded Needs FY 2010 GENERAL FUND GENERAL GOVERNME
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